“We went from spreadsheets and email chains to a system where everything is automated. Payroll that took 3 days now takes 4 hours. The ROI was immediate.”
The Challenge
500-employee workforce managed entirely on spreadsheets. Monthly payroll errors causing friction. Leave approvals taking a week via email chains.
- Payroll processing taking 3 full working days every month
- Monthly payroll errors in 12–18% of employee records
- Leave approval emails getting lost — average 7-day resolution time
- No centralised employee records — data scattered across 4 departments
The Solution
NextGen Digital Craft HRMS Portal deployed with attendance, leave management, payroll sync, and employee self-service portal — all integrated with existing ERP.
HR process audit and requirements gathering. Data migration plan for 500 employee records.
Core HRMS built: employee profiles, attendance tracking, leave management with approval workflows.
Payroll integration with existing ERP. Employee self-service portal and mobile app built.
UAT, data migration, training, and go-live. All 500 employees onboarded in week 10.
The Result
Payroll processing time cut from 3 days to 4 hours. Zero payroll errors in first 6 months. Leave approval time reduced from 7 days to same day.
- Payroll processing: 3 days → 4 hours (93% time reduction)
- Zero payroll errors in first 6 months post-implementation
- Leave approval time: 7 days → same-day via mobile app
- All 500 employees onboarded to self-service portal in week one