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HRMS Portal Complete HR management for modern teams

One platform for your entire HR operation.

nextgendigitalcraft.com/hrms-portal
HRMS Portal
HRMS · Payroll · Mobile
1 day
From signup to fully set up
iOS · Android
Native mobile app, free
HRMS · Payroll · Mobile

What you get with HRMS Portal

The NextGen HRMS Portal is a cloud HR system built for small and mid-sized businesses in India — opinionated about local statutory compliance, light on configuration, heavy on the things teams actually use every day. A clean web dashboard for HR and managers, a polished mobile app for employees, and payroll that quietly handles PF, ESI, TDS, and gratuity without you babysitting it.

  • Employee records — profiles, documents, emergency contacts, and org chart
  • Attendance — biometric integration, shift planning, geo-fenced clock-in, overtime
  • Leave management — configurable types, multi-step approvals, India holiday calendar
  • Payroll — CTC breakdown, PF / ESI / TDS / gratuity, payslips, Form 16
  • Performance — OKR setting, review cycles, 360-degree feedback, growth plans
  • Reimbursements — multi-receipt claims, approval chains, direct payout
  • Employee mobile app — leave, payslips, clock-in, directory, announcements
  • Reports — attrition, headcount, leave, payroll, compliance — exported in one click
Start Free Trial INR 199 per employee / month · Minimum 10 employees · Payroll module optional
Capabilities

Built for the way teams actually work

Six core capabilities, designed to take the friction out of the day-to-day.

Employee records

One source of truth — profiles, documents, contracts, family details, org chart. Field-level audit log so you know who changed what and when.

Attendance & shifts

Biometric, geo-fenced selfie, or web check-in. Configurable shifts, overtime rules, and a manager dashboard that flags anomalies before payroll cut-off.

Leave management

Configure any leave type, build any approval chain, and let the system handle accruals, carry-forwards, and the India holiday calendar by region.

Payroll & compliance

PF, ESI, TDS, professional tax, gratuity, bonus — calculated and filed correctly the first time. Payslips and Form 16 generated automatically.

Performance & OKRs

Run quarterly OKRs, annual reviews, or 360-degree feedback. Calibration screens for HR partners. Growth plans and competency frameworks built in.

Mobile-first employee app

Employees apply for leave, view payslips, see their team directory, and clock in — all from a fast iOS and Android app. Push notifications for approvals.

Under the hood

A stack chosen for reliability, not novelty

The tools your auditors, distributors, and engineers already trust — wired together to feel like one product.

Backend & data
  • Next.js · Node backend
  • PostgreSQL · RLS-isolated
  • Redis · sessions & queues
  • TypeScript · end-to-end
Mobile
  • Android · Play Store
  • iOS · App Store
  • Flutter · shared codebase
  • Firebase · push notify
Payments & payroll
  • RazorpayX · payouts
  • Statutory · PF / ESI / TDS
  • Form 16 · auto-generated
Security & auth
  • Auth0 · SSO ready
  • RBAC · org / dept / user
  • AES-256 · at rest & wire
How it works

From kickoff to your first working week

A predictable, written process — no surprises, no scope creep, no late discoveries.

  1. 01

    Account & org setup

    1 day

    We provision your tenant, configure departments, designations, locations, leave policies, and statutory rules for your states.

    • Tenant provisioning
    • Departments & locations
    • Leave + holiday policies
    • Statutory state config
  2. 02

    Employee onboarding

    1 – 2 days

    Bulk-import employee data from CSV or your existing HR tool, or have employees self-onboard via a secure link. Document upload is built in.

    • CSV bulk import
    • Self-serve onboarding
    • Document collection
    • Org-chart auto-build
  3. 03

    Attendance & payroll wiring

    2 – 3 days

    Connect biometric devices, set shifts, validate the first dry-run of payroll against your previous month's CTC numbers before going live.

    • Biometric integration
    • Shift & overtime rules
    • Payroll dry-run reconciliation
    • Bank file format setup
  4. 04

    Go live for the team

    Day 5 – 7

    Employees download the mobile app via a magic-link invite. Managers get web access. We run a live training session and leave behind a one-page quick-start.

    • Magic-link invitations
    • Live training session
    • Quick-start handouts
    • 30-day onboarding call
  5. 05

    Reporting & insights

    Week 2

    We set up the dashboards that matter to you — attrition, headcount mix, leave balances, payroll variance. Schedule them to land in your inbox every Monday.

    • Attrition & headcount
    • Leave & attendance health
    • Payroll variance alerts
    • Scheduled email reports
  6. 06

    Compliance & ongoing support

    Ongoing

    Dedicated support channel, monthly feature drops, and statutory updates pushed to you the day they are notified by the government.

    • Dedicated support channel
    • Monthly product releases
    • Statutory law updates
    • Annual compliance audit
Featured customer

Real teams, real numbers

Manufacturing · 180 employees

Indus Crafts Pvt. Ltd.

The challenge

Three plants on three different attendance systems, payroll on Excel, and an HR team spending the first ten days of every month firefighting the previous month's numbers. Compliance filings were running late by a quarter.

What we shipped

Consolidated three plants onto one HRMS in three weeks. Payroll cut-off moved from the 10th to the 2nd of every month. PF and ESI filed on time for four consecutive quarters. The HR team got their first sane month-end in three years.

See more of our work
3 plantsOn one HRMS
−80%Payroll processing time
0Late statutory filings
The shape of it

Numbers we commit to in writing

1 dayFrom signup to fully set up
iOS · AndroidNative mobile app, free
IndiaStatutory compliance built in
30-dayFree trial, no card needed
Side by side

HRMS Portal versus Spreadsheets + manual payroll

DimensionNextGenHRMS PortalSpreadsheets + manual payroll
Time to month-end payroll Under 2 hours, dry-run included 2 – 3 days of formulae and chasing
Statutory compliance PF / ESI / TDS / PT calculated in-app Manual filings, late-fee risk
Employee experience Mobile app — leave, payslips, clock-in Email HR and wait two days
Data integrity Audit log on every field change "Who edited this cell?"
Reports Dashboards + scheduled exports Pivot tables on Monday morning
Scaling past 50 people Same workflow, same speed A new role just to maintain it
Common questions

What teams ask before they sign up

  • Yes. We track the four new labour codes — Wages, Industrial Relations, Social Security, OSH — and notify you the moment a rule applies to your state and headcount. PF, ESI, TDS, professional tax, LWF, and gratuity are all calculated in-app, with audit-ready reports for each filing.

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